Privacy Policy

1. Introduction

AI Executive LTD (“AI Executive”, “we”, “us”, “our”) is committed to protecting your privacy and handling your personal data responsibly. This Privacy Policy explains how we collect, use, store, and share your personal data when you visit joinaiexecutive.com (“our Website”), use our services, or interact with us.

We are the data controller for the personal data described in this policy. We process your data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

If you have any questions about this policy, please contact us at support@shortsy.co.

2. Personal Data We Collect

2.1 Data You Provide Directly

• Account and purchase information: name, email address, billing address, and payment details (processed by Whop; we do not store full payment card details)
• Consulting questionnaire responses: business information, goals, and challenges submitted via our intake form
• Communication data: messages sent via WhatsApp, email, or our community platform
• Booking data: scheduling information when you book calls through Google Calendar

2.2 Data Collected Automatically

• Website usage data: pages visited, time on page, click behaviour, referral source, browser type, device type, and IP address
• Cookies and tracking technologies: data collected through cookies, pixels, and similar technologies (see Section 6)

3. How We Use Your Data

We process your personal data for the following purposes and under the following lawful bases:

4. Third-Party Data Processors

We share your personal data with the following third-party service providers who process data on our behalf. Each processor is contractually required to handle your data securely and only for the purposes we specify:

• Whop — payment processing, subscription management, and content delivery platform
• Google Analytics — website analytics and usage tracking
• Meta (Facebook) Pixel — advertising measurement and audience targeting
• Google Calendar — scheduling and booking management for consulting calls
• Resend — transactional email delivery
• WhatsApp (Meta) — asynchronous communication with Premium Plan members

Some of these processors are based in the United States. Where data is transferred outside the UK, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) or the processor's participation in recognised data transfer frameworks.

5. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Our general retention periods are:

• Account and purchase data: for the duration of your active subscription, plus 6 years after cancellation (for tax and legal compliance under UK HMRC requirements)
• Consulting communications: for the duration of your engagement, plus 12 months after the engagement ends
• Website analytics data: up to 26 months (as configured in Google Analytics)
• Marketing consent records: retained for as long as your consent is active, plus 12 months after withdrawal

6. Cookies and Tracking Technologies

Our Website uses cookies and similar tracking technologies. Cookies are small text files stored on your device that help us understand how you use our Website and enable certain functionality.

6.1 Types of Cookies We Use

• Strictly necessary cookies: required for the Website to function (e.g. session management). These do not require consent.
• Analytics cookies (Google Analytics): help us understand how visitors interact with our Website. These require your consent.
• Marketing/advertising cookies (Meta Pixel): used to measure the effectiveness of our advertising campaigns on Meta platforms and to build audiences for targeted advertising. These require your consent.

When you first visit our Website, you will be presented with a cookie consent banner. Non-essential cookies will only be activated after you provide your consent. You may change or withdraw your cookie preferences at any time through the cookie settings link on our Website.

6.2 How to Control Cookies

In addition to our cookie consent mechanism, you can control cookies through your browser settings. Most browsers allow you to refuse or delete cookies. Please note that disabling cookies may affect the functionality of our Website.

7. Your Rights Under UK GDPR

Under the UK GDPR, you have the following rights in relation to your personal data:

• Right of access: request a copy of the personal data we hold about you
• Right to rectification: request correction of inaccurate or incomplete data
• Right to erasure: request deletion of your personal data (subject to legal retention requirements)
• Right to restrict processing: request that we limit how we use your data
• Right to data portability: request your data in a structured, machine-readable format
• Right to object: object to processing based on legitimate interest or for direct marketing purposes
• Right to withdraw consent: withdraw consent at any time where processing is based on consent

To exercise any of these rights, please contact us at support@shortsy.co. We will respond to your request within one month, as required by law. If you are not satisfied with how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

8. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include the use of encrypted connections (HTTPS), access controls, and secure third-party service providers.

While we take reasonable steps to protect your data, no method of electronic transmission or storage is completely secure. We cannot guarantee absolute security of your data.

9. Children's Data

Our services are intended for individuals aged 18 and over. We do not knowingly collect personal data from anyone under the age of 18. If we become aware that we have collected data from a person under 18, we will take steps to delete that data promptly.

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes via email or a prominent notice on our Website. We encourage you to review this policy periodically.

11. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us: